5 Best Trucking Accounting Software for 2023

All include invoicing and bill management features.

• Income and expense tracking: If you only need basic tracking of your trucking business’ income and expenses, then QuickBooks alone should be enough.
• Bank reconciliation: Unlike the other trucking accounting software on the list, QuickBooks Online allows you to connect your banks and reconcile your bank accounts.
• Payroll: Integrate with QuickBooks Payroll to pay drivers and contractors, track workloads across multiple worksites, and monitor contractor payments.
• Integrated accounting: With the RLS integration, you can push crucial data into QuickBooks for accounting. For instance, QuickBooks Online automatically generates invoices based on the load details sourced from RAMA Logistics Software.

• Trucking companies that prioritize general accounting features: Whether you are an independent trucking business owner or a small fleet using an existing trucking tool and need integrated accounting features, QuickBooks Online is right for you.
• Trucking companies that need extensive bookkeeping support. QuickBooks Online is very popular and used by many small businesses. It should be easy for you to find a QuickBooks ProAdvisor to help you with your bookkeeping needs.
• Current RLS users: Trucking companies using RLS can easily integrate their trucking software with QuickBooks Online. Once integrated, it only takes a single click of the Update QuickBooks button to sync your data across the two platforms.

• Accounts payable (A/P) management: Q7 allows you to pay vendor bills, create purchase orders, track vendor invoices, and set up recurring expenses, such as loan payments.
• Accounts receivable (A/R) management: You can create, send, and track customer invoices and payments. Invoices are tied to a dispatch to ensure that loads are only invoiced when complete.
• Banking: You can write and void checks, create deposits and transfer funds, and reconcile bank accounts.
• Financial scoreboard: The Financial Scoreboard provides a complete view of your financial data, and you can create a customized report based on your needs.
• Dispatch management: Q7 provides the tools to manage dispatch operations, including truckload and brokerage dispatch, less-than-truckload (LTL) dispatch, and order management.
• Payroll: Q7 includes a payroll module that lets you pay employees and contractors by checks or direct deposit and in any method, such as hourly, fixed salary, mile, or revenue percentage.

• Trucking companies that need a full-fledged bookkeeping solution: You can use Q7 to manage both the accounting and trucking operation management sides of your business instead of using two separate programs.
• Trucking businesses that want a hybrid solution: Q7 gives you the flexibility to store your data on the internet or physical hard drives or local computers.
• Delivery drivers: Q7 has recently developed a mobile app that helps drivers track the status of their load assignments, plan their trips, and collaborate with their managers in real time.
• Trucking companies with many employees: Q7 has a customized trucking payroll module that lets you pay your employees and contractors.

• Carrier management: Tailwind TMS helps you easily manage and track dispatch details, such as the number of loads available and dispatched shipments.
• Order management: This feature lets you create orders for customers, set up basic freight charges or fuel surcharges, and track commission sales, carrier partner pay, and company driver pay by the mile or by the hour.
• Self-service portals: Included in the Enterprise and Unlimited plans, you can set up a self-service portal for your customers and carriers. The Customer portal gives your customers access to information about their accounts, shipments, and invoices.
• Dispatch and shipment tracking management: Track and manage shipper and shipment details easily, such as appointment times and pick-up and delivery windows.

• Trucking companies working with many customers and vendors: All Tailwind TMS plans allow you to create and send unlimited bills and invoices.
• Trucking businesses with multiple branches: Tailwind TMS allows you to set up and manage more than one branch and manage the transactions and records for each branch separately.
• QuickBooks Online users who need integrated trucking features: QuickBooks Online Plus integrates with any plan, while QuickBooks Desktop syncs with the Enterprise and Unlimited plans. Learn more about these solutions’ features and pricing by reading our detailed QuickBooks Online review and QuickBooks Desktop review.

• Expense tracking: Rigbooks tracks fixed and variable costs. You can add loads and trips and attach revenue and expenses to better understand the profitability of your loads.
• Order tracking: You can monitor loads based on status, and each status has a separate tab for easy tracking.
• Invoicing: Rigbooks lets you create an invoice from existing trip records, including instant billing, partial payments, and private notes.
• Fuel purchase recording: Record your fuel purchases for each truck to help you track oil and gasoline costs and keep detailed records of truck mileage for tax reimbursement.

• Trucking owners without accounting experience: With a neat and simple interface, Rigbooks is very easy to learn and use. It won’t take a while to fully understand the features.
• Owner-operators with a single truck: Rigbooks is the most affordable trucking solution for trucking businesses with a single truck at only $19 per month.
• Growing trucking companies with an expanding team: As your company hires new employees, you can add them as users to the system easily without any additional cost.

• Competitive free plan: The free plan includes almost all the core features of Zoho Books, including income and expense management, invoicing, and tax management.
• Expense management: Zoho Books provides the tools you need to easily manage your expenses, including the ability to attach bills and receipts to transactions from your smartphone. You can also set up recurring expenses if needed.
• Invoicing: You can create and customize invoices in Zoho Books and send them in different languages and currencies depending on your customer location. You may also create recurring invoices if you have customers you pay regularly and schedule them to send in advance for easy payment collection.
• Mobile accounting: From your smartphone, you can use the Zoho Books app to create and send invoices, accept payments, track billable time, and capture expense receipts.

• Independent trucking business owners: Independent truckers that don’t need trucking management features can use the app to stay on top of their income and expenses and get paid by their clients.
• Self-employed drivers: You can use the app to track business mileage automatically.